Charter Bus Prices in Gainesville
If you’re wondering how much it costs to rent a charter bus in Gainesville, you’ve come to the right place. Coach Bus Gainesville makes it easy to get instant pricing and book quality buses anywhere in Hall County and North Georgia. We have experience helping everyone from local schools and churches to Fortune 500 companies and wedding parties secure affordable, reliable group transportation for events of every size. Whether you need a shuttle to Hartsfield-Jackson Atlanta International Airport, a field trip bus to Elachee Nature Science Center, or a corporate coach to Lanier Technical College, we’ll make sure you get the best vehicle at the best price. Call our team anytime at 943-943-5360 to speak with a reservation specialist and get an instant quote on your next charter bus rental in Gainesville!
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Gainesville?
The cost of a charter bus rental in Gainesville typically ranges from $1,600 to $7,000+ for multi-day trips, with exact pricing depending on factors like vehicle size, trip duration, mileage, and time of year. Minibuses generally cost $1,500–$3,000+ per day, while full-size charter buses run $2,500–$6,000+ per day. You may also see rates charged hourly ($200–$375+ per hour) or per mile ($5.00–$8.00+ per mile), depending on your itinerary. Additional expenses such as tolls, parking fees, and driver hotel/lodging are not included in the base rental price and must be paid separately. To get an exact price for your trip, call our team with your trip details and we will get you a quick quote in seconds!
What Factors Influence Charter Bus Prices in Gainesville?
Several key factors affect the final cost of your charter bus rental in Gainesville:
- Vehicle Type: Larger buses with more seats and premium amenities (like WiFi, power outlets, and restrooms) cost more than smaller, standard models.
- Trip Duration: Multi-day and long-distance trips increase the total price due to additional mileage and driver hours.
- Time of Year: Demand peaks during spring and summer months when schools, sports teams, and wedding parties are traveling.
- Local Events: Major events like the Brenau University graduation, Gainesville High School football games, or Lake Lanier fishing tournaments can impact availability and pricing.
- Pickup Location: If your trip starts far from a major city or transportation hub, you may pay extra for the bus to “deadhead” (travel empty) to your location.
- Additional Expenses: Tolls, parking fees, and driver lodging are not included in the base rate and must be paid separately.
Sample Trip Pricing Examples
To help you budget for your next event, here are a few real-world examples of recent charter bus rentals in Gainesville and the surrounding area:
- A local elementary school booked a 25-passenger minibus for a field trip to the Atlanta Botanical Garden Gainesville. Their five-hour rental cost $1,750, or about $70 per student.
- A corporate client reserved a 56-passenger charter bus for a two-day conference at Lanier Islands. With an itinerary that included airport transfers and hotel shuttles, their total price came to $4,900.
- A youth sports team hired a 20-passenger minibus for a weekend tournament in Athens. The round-trip package was priced at $2,100, including mileage and driver expenses.
Keep in mind that these are just examples—your actual cost will depend on the specifics of your trip. The best way to get accurate pricing is to call our reservation team with your itinerary and headcount. We’ll quickly calculate a quote and help you find the perfect bus for your budget.
Example #1
A local high school is planning a field trip from Gainesville to downtown Atlanta to visit the Georgia Aquarium and the Civil Rights Museum. They need transportation for 50 students and 5 chaperones. The trip will depart at 8:00 AM, spend the day in Atlanta, and return by 6:00 PM the same evening—a total of 10 hours. They require a 56-passenger charter bus with standard amenities. Estimated pricing would be around $3,500–$4,000 for the day, plus any applicable tolls and parking fees.
Example #2
A company located in a Gainesville business park near I-985 wants to provide a daily employee shuttle from a designated park-and-ride lot in Buford. The shuttle will run two trips each morning and evening, Monday through Friday, covering approximately 30 miles round-trip per run. They need a 25-passenger minibus with comfortable seating and WiFi. This is an ongoing contract, so pricing is based on a monthly rate. Estimated cost: $1,500–$2,500 per day depending on exact mileage and schedule, with discounts available for long-term agreements.
Example #3
A bride and groom are hosting their wedding at a popular venue on Lake Lanier and need transportation for guests staying at hotels in downtown Gainesville. They book two 18-passenger minibuses to run continuous shuttles between the hotels and the venue before and after the ceremony. The service will operate for 8 hours on a Saturday. Estimated cost: $2,400–$4,000 total for both vehicles, with exact pricing depending on the number of trips and distance to the venue.
Example #4
A Gainesville church group is organizing a weekend retreat to Savannah, GA. They need a 56-passenger charter bus to accommodate everyone comfortably. The trip will depart Friday afternoon, spend two nights in Savannah, and return Sunday evening. Total round-trip mileage is approximately 600 miles. Estimated cost: $6,000–$8,000 for the weekend, plus the cost of a hotel room for the driver.
Example #5
Brenau University is hosting a special event that requires transporting attendees between campus buildings and off-site parking lots. They rent a 25-passenger minibus to run a continuous loop shuttle for 6 hours. Estimated cost: $1,800–$2,400 for the day, providing a convenient solution for managing campus traffic during large events.
Example #6
A local Gainesville high school soccer team qualifies for a regional tournament in Charlotte, NC. They need a 56-passenger charter bus to transport players, coaches, and equipment. The trip includes two overnight stays and multiple trips between hotels and game venues. Estimated cost: $7,000–$10,000 for the multi-day package, including driver accommodations and all local transportation in Charlotte.
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